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Proclamation Guidelines

Proclamations are ceremonial documents to honor, celebrate or create awareness of an event or significant issue. They may be issued for:

  • Public awareness
  • Charitable fundraising campaigns
  • Non-profit organizations
  • Arts and cultural celebrations
  • Special honors, determined by Mayor

Proclamations will not be issued for:

  • For profit businesses, as an advertisement or commercial promotion
  • Matters of political or religious nature
  • Events or organizations with no direct relationship to the City of Carlsbad
  • Campaigns or events contrary to city policies

Guidelines

  • The Mayor’s office reserves the right to approve or decline any proclamation request and to edit the drafted material for final wording.
  • All proclamation requests will be reviewed on a case-by-case basis.
  • One proclamation annually per topic and/or organization.
  • A certificate of recognition or congratulatory letter is an alternative where the criteria for a proclamation are not met.

If you have a question, please contact the City Council secretary at 760-434-2830. Direct requests may be sent to:

Mayor’s Office
Carlsbad City Hall
1200 Carlsbad Village Drive
Carlsbad, CA 92008
council@carlsbadca.gov
760-720-9461 Fax

  • City Proclamation
    • Who can make a proclamation request?
      Requests must be made by a City of Carlsbad resident or employee.
    • How do you request a proclamation?
      • All requests must be made in writing via email, hand-delivered, faxed or sent by U.S. mail.
      • Each request should be made 30 days in advance of the date the proclamation is needed.
    • What should be included in the request?
      • Please provide a contact person’s first and last name, phone number, home address and email address.
      • Provide a brief summary of the event or organization.
      • Provide a specific name and date for the day, week or month or event to be proclaimed.
      • Provide the exact date the proclamation is needed.
      • Each request must include a draft text of the proclamation, including four to five “whereas” clauses.
      • Provide a mailing address to send the final proclamation or indication of whether it will be picked up.
      • Proclamations must fit on a single page and be in 12 point font, with room remaining for the Mayor’s signature.